General FAQ's
Returning exhibiting companies will automatically receive an email invitation to participate. New exhibiting companies may request exhibit space HERE.
Exhibit space is confirmed using a priority points system. Three variables determine an exhibiting company’s priority points: 1. Years of SFPA Membership (5 points for each year) 2. Size of 2021 exhibit space (2 points for each 100 sq. ft) 3. Participation in previous expositions (1995 to 2021) (1 point for each year).
SFPA Associate Member Exhibitors receive more than $1,600 in complimentary services with EXPO, including:
- Preferential consideration for EXPO exhibit space assignment.
- Discounted exhibit space
- The $250 online profile and insurance fee is waived
- Upgraded Online Profile to Level 1 Package ($750)
- Official Show Program listing upgrade ($625)
- Advance access to hotel reservations
EXHIBIT SPACE FEES
SFPA Member Rate
Booth Size (Sq.Ft.)
100 – 399 $21.97
400 – 1,199 $18.83
1,200+ $16.59
Advance Rate (Before July 11, 2022)
Booth Size (Sq.Ft.)
100 – 399 $24
400 – 1,199 $21
1,200+ $19
Standard Rate
Booth Size (Sq.Ft.)
100 – 399 $26.50
400 – 1,199 $24.25
1,200+ $22.10
| The Westin 807 Clark Place Nashville, TN 37203 |
Renaissance Hotel 611 Commerce Street Nashville, TN 37203 |
Embassy Suites 708 Demonbreun Street Nashville, Tennessee, 37203 |
Housing and registration will open in March 2023.
Please visit the Apply to Exhibit section of the site and review the floor plans to select your exhibit space. You must submit a completed Application/Contract for Exhibit Space including your booth selections and send it with the required payment.
EXPO Show Management will call you to discuss alternative booth locations.
The balance due date will be printed on the confirmation invoice that is sent to you. Normally the balance is due within 30 days of the invoice date unless it is close to the Show dates, in which case the balance is due immediately.
Send an email to [email protected] identifying yourself as the new contact for your company. Include complete contact information (full name, company, address, phone, fax, and email). We will change our records and send you a login and password for the Exhibitor Tools.
Each exhibitor is given two (2) complimentary exhibitor badges for the first 100 sq. ft. of exhibit space under contract plus one (1) exhibitor badge for each additional 100 sq.ft.
Exhibitor badges will be available onsite at the registration area.
Exhibitors can buy additional exhibitor badges for a fee. An amount of badges equal to 50% of your free badges can be purchased for $25 each.
Wednesday, August 23: 9:00 a.m. – 5:00 p.m.
Thursday, August 24: 9:00 a.m. – 5:00 p.m.
Friday, August 25: 9:00 a.m. – 1:00 p.m.
You will be given a login and password which will allow you to go to our web site to add or update your Official Exhibit Guide listing(s). Each exhibitor can be listed under a maximum of eight different product categories. For listing(s) submitted after the deadline, your company name will be listed as it appears on your Application/Contract for Exhibit Space and only in the Alphabetical Section of the Official Exhibit Guide, not under any product categories.
The Exhibitor Service Kit will be available online beginning April 30, 2023.
Hanging or attaching signs, exhibitry, or lighting to any part of the facility is strictly limited to island and peninsula type booths that have a single booth square footage of 400 sq. ft. or greater.
Furthermore, the lowest point of any item hung from the facility by a qualifying booth must not fall between 4 and 9 feet from the floor, and any sign hung in a peninsula type booth must also maintain a minimum 10 ft. offset from the shared common wall.
All in-line booths and all booths less than 400 square feet are prohibited from attaching or hanging anything whatsoever to any part of the facility.
All exhibitors are required to have some form of floor covering. Carpet is available through the Exhibitor Service Kit. In addition, if you are in a peninsula space, your back wall must be a minimum of 8 feet high and must go from aisle to aisle. If you are in an in-line booth, you will be provided with pipe and drape 8 feet high on the back and 3 feet high on the sides.
Yes, children under 18 must be accompanied and supervised by an adult at all times when in the exhibit areas. Registration for children is complimentary and must be done on-site. All children except infants in backpacks or slings must be registered and badged to be admitted to the exhibit areas.
CHILDREN UNDER 18 ARE NOT PERMITTED ON THE SHOW FLOOR DURING SETUP AND TEARDOWN.
The online exhibitor directory is the electronic search system used on the SFPAEXPO.com website that helps attendees locate your company and product information. You can customize your online listing with your logo, company description, product categories and much more. Your listing will be included in the online search systems where visitors can browse your virtual booth 24 hours a day, every day of the year. The online exhibitor directory is a web-based database that allows builders to search for exhibitors by product category, keyword, company name, etc.
When you are assigned a booth an email confirmation is sent out that includes username and password information. Simply go to www.SFPAEXPO.com/ExhibitorTools and enter your username and password into the appropriate fields. Once you are logged in, follow the steps to update your virtual booth. Please see below if you did not get the email or forgot your login information.
If you lost your password don't worry. Simply click the forgot username or password link or contact the us at 504.443.4464 or send an email to [email protected]. Our staff will be happy to assist you.
Your online listing will be reviewed by SFPA EXPO staff to ensure that it follows our rules and contains all necessary information to make it work correctly.
The Music City Center, which is ADA compliant, provides reasonable accommodations for disabilities, alternative formats, and LEP assistance as needed. SFPA, which hosts the Forest Products Machinery & Equipment EXPO, is an equal opportunity employer and provider.