Securing Exhibit Space
Booth space reservations opened June 24, 2024.
Returning exhibiting companies have already received an email invitation to participate.
New exhibiting companies may request exhibit space by clicking here.
Please visit the Reserve Your Exhibit Space page by clicking here.
You must submit a completed application/contract for exhibit space and submit it with the required payment.
SFPA Member Rate
Booth Size (square feet)
- 100-399: $22.48
- 400-1,199: $19.28
- 1,200+: $16.98
Advance Rate (Before July 19, 2024)
Booth Size (square feet)
- 100-399: $24.97
- 400-1,199: $21.77
- 1,200+: $19.67
Standard Rate (After July 19, 2024)
Booth Size (square feet)
- 100-399: $27.95
- 400-1,199: $25.55
- 1,200+: $23.25
Exhibit space is confirmed using a priority points system, and booths shall be assigned based on.
- Membership in the Southern Forest Products Association (SFPA).
- Exhibitor priority points.
- Date of receipt of the application/contract and deposit at SFPA.
- Space size and availability.
SFPA Associate Member Exhibitors receive more than $1,200 in value just from EXPO benefits alone, including:
- EXPO attendee data.
- Preferential consideration for EXPO exhibit space assignment.
- Discounted exhibit space.
- Waiving of the $350 online profile and insurance fee.
- Upgraded Online Profile to Level 1 Package.
- Official Show Program listing upgrade valued at $825.
- Advance access to hotel reservations.
Click here to review a breakdown of the value of membership and EXPO benefits.
Click here to review the full value and benefits of SFPA membership.
EXPO Show Management will call you to discuss alternative booth locations.
The balance due date will be printed on the confirmation invoice that is sent to you. Normally the balance is due within 30 days of the invoice date unless it is close to the show dates, in which case the balance is due immediately.
Exhibitor Management
Email [email protected] identifying yourself as the new contact for your company. Include complete contact information (full name, company, title, address, phone, fax, and email). EXPO show management will change our records and send you a login and password for the exhibitor tools.
Wednesday, August 6, 2025
Registration Open: 7:30 a.m. to 5 p.m.
EXPO Exhibit Hall Open: 9 a.m. to 5 p.m.
Welcome Reception: 3-5 p.m.
Thursday, August 7, 2025
Registration Open: 7:30 a.m. to 5 p.m.
EXPO Exhibit Hall Open: 9 a.m. to 5 p.m.
Friday, August 8, 2025
Registration Open: 7:30 a.m. to 1 p.m.
EXPO Exhibit Hall Open: 9 a.m. to 1 p.m.
Each exhibitor is given two (2) complimentary exhibitor badges for the first 100 square feet of exhibit space under contract plus one (1) exhibitor badge for each additional 100 square feet.
No. Exhibitor badges will be available onsite at the registration area.
Exhibitors can buy additional exhibitor badges for a fee. An amount of badges equal to 50% of your free badges can be purchased for $25 each.
You will be given a login and password, which will allow you to go to your booth management port to add or update your Official Exhibit Guide listing(s). Each exhibitor can be listed under a maximum of eight different product categories. For listing(s) submitted after the deadline, your company name will be listed as it appears on your application/contract for exhibit space and only in the alphabetical section of the Official EXPO Program, not under any product categories.
The Exhibitor Service Kit will be available online beginning in April 2025.
Hanging or attaching signs, exhibitry, or lighting to any part of the facility is strictly limited to island and peninsula-type booths that have a single booth square footage of 400 square feet or greater.
Furthermore, the lowest point of any item hung from the facility by a qualifying booth must not fall between 4 and 9 feet from the floor, and any sign hung in a peninsula-type booth must also maintain a minimum 10 ft. offset from the shared common wall.
All in-line booths and all booths less than 400 square feet are prohibited from attaching or hanging anything whatsoever to any part of the facility.
All exhibitors are required to have some form of floor covering. Carpet is available through the Exhibitor Service Kit. In addition, if you are in a peninsula space, your back wall must be a minimum of 8 feet high and must go from aisle to aisle. If you are in an in-line booth, you will be provided with pipe and drape 8 feet high on the back and 3 feet high on the sides.
The online exhibitor directory is the electronic search system used on the SFPAEXPO.com website that helps attendees locate your company and product information. You can customize your online listing with your logo, company description, product categories, and much more. Your listing will be included in the online search systems where visitors can browse your virtual booth 24 hours a day, every day of the year. The online exhibitor directory is a web-based database that allows builders to search for exhibitors by product category, keyword, company name, etc.
An email confirmation is sent when you are assigned a booth that includes your username and password information. Simply click here and enter your username and password into the appropriate fields. Once you are logged in, follow the steps to update your profile. Please contact [email protected] if you did not get the email or forgot your login information.
Don't worry! Simply click the "forgot username or password" link or contact us at (504) 443-4464 or [email protected]. Our staff will be happy to assist you.
EXPO Show Management will review your online listing to ensure it follows our rules and contains all the necessary information to make it work correctly.
EXPO exhibitors are frequently targeted by companies no associated with SFPA and Forest Products EXPO, offering attendee lists, booth enhancements, and other services from the “Forest Products Machinery & Equipment Exposition” and/or other variations on the EXPO or SFPA name or logo. Please be aware that these companies have nothing to do with EXPO or SFPA.
Solicitations from unofficial vendors are often the result of obtaining public information available on the internet.
The Southern Forest Products Association only shares exhibitor and attendee information, as needed, with our official partners to produce the Forest Products Machinery & Equipment EXPO. Those official vendors include:
- GES
- MCI
- Map Your Show
- The Music City Center
SFPA nor its official EXPO partners listed above do not sell or share your information. That’s why we work with these partners to keep all data behind password-protected sites. SFPA does, however, provide a post-EXPO report of attendees and their contact information to exhibitors who are SFPA members to allow for follow-ups, as necessary.
The attendee contact is only issued to official EXPO partners, as needed, and a post-EXPO report of attendees and their contact information is sent to exhibitors who are SFPA members to allow for follow-ups, as necessary.
The only legitimate emails you will receive come from SFPA, MCI, GES, Map Your Show, or the Music City Center.
Housing and Registration
Housing and registration will open in Spring 2025.
| The Westin 807 Clark Place Nashville, TN 37203 |
Embassy Suites 708 Demonbreun St. Nashville, Tennessee, 37203 |
|
| Cambria Hotel 118 8th Avenue S Nashville, TN 37203 |
Holiday Inn & Suites 415 4th Avenue S Nashville, TN 37201 |
The official – and only – Forest Products EXPO contracted hotels and ensuing rates, which are contracted by SFPA, must be booked directly through SFPAexpo.com/hotels.
However, there are many companies that try to present themselves as being an official part of the Forest Products Machinery & Equipment EXPO. They are NOT. They frequently offer attractive prices for familiar hotels but be aware: these offers are usually untrue.
Several housing agencies, including fraudulent companies, typically present themselves as official booking agencies for Forest Products EXPO each year, contacting exhibitors and attendees to make hotel reservations using their services.
Reservations made through any other agency cannot be guaranteed by SFPA or the Forest Products EXPO and may result in additional charges, incorrect hotel placement, inflated room rates, canceled rooms, or worse for EXPO exhibitors and attendees. use only use the links at SFPAexpo.com/hotels to safely secure your hotel reservation within the approved Forest Products EXPO block.
Housing and registration will open in April 2025. Please stay tuned to the following EXPO information channels so you don't miss out:
- SFPAEXPO.com
You can also sign up for our newsletter to ensure you get all EXPO updates as they happen. Click here to get started.
On the Show Floor
Yes, children under 18 must be accompanied and supervised by an adult at all times when in the exhibit areas. Registration for children is complimentary and must be done on-site. All children except infants in backpacks or slings must be registered and badged to be admitted to the exhibit areas.
CHILDREN UNDER 18 ARE NOT PERMITTED ON THE SHOW FLOOR DURING SETUP AND TEARDOWN.
Yes. The Music City Center provides reasonable accommodations for disabilities, alternative formats, and LEP assistance as needed. SFPA, which hosts the Forest Products Machinery & Equipment EXPO, is an equal opportunity employer and provider.