Securing Exhibit Space
When can I select my exhibit space?
Exhibit space reservations will open in Spring 2026. Stay tuned to SFPAexpo.com or sign up for our newsletter so you don't miss the opening announcement!
How do I reserve exhibit space?
Please visit the Reserve Your Exhibit Space page by clicking here.
You must submit a completed application/contract for exhibit space and submit it with the required payment.
What are the exhibit space rates?
SFPA Member Rate
Booth Size (square feet)
- 100-399: $22.48
- 400-1,199: $19.28
- 1,200+: $16.98
Advance Rate (Before July 19, 2024)
Booth Size (square feet)
- 100-399: $24.97
- 400-1,199: $21.77
- 1,200+: $19.67
Standard Rate (After July 19, 2024)
Booth Size (square feet)
- 100-399: $27.95
- 400-1,199: $25.55
- 1,200+: $23.25
How does the exhibit space selection process work?
Exhibit space is confirmed using a priority points system, and booths shall be assigned based on.
- Membership in the Southern Forest Products Association (SFPA).
- Exhibitor priority points.
- Date of receipt of the application/contract and deposit at SFPA.
- Space size and availability.
What benefits do SFPA Associate Members receive?
SFPA Associate Member Exhibitors receive more than $1,200 in value just from EXPO benefits alone, including:
- EXPO attendee data.
- Preferential consideration for EXPO exhibit space assignment.
- Discounted exhibit space.
- Waiving of the $350 online profile and insurance fee.
- Upgraded Online Profile to Level 1 Package.
- Official Show Program listing upgrade valued at $825.
- Advance access to hotel reservations.
Click here to review a breakdown of the value of membership and EXPO benefits.
Click here to review the full value and benefits of SFPA membership.
What if my booth selection is not available?
EXPO Show Management will call you to discuss alternative booth locations.
When is my balance due?
The balance due date will be printed on the confirmation invoice that is sent to you. Normally the balance is due within 30 days of the invoice date unless it is close to the show dates, in which case the balance is due immediately.
Exhibitor Management
I just took over the show from someone else. How do I change my contact information?
Email [email protected] identifying yourself as the new contact for your company. Include complete contact information (full name, company, title, address, phone, fax, and email). EXPO show management will change our records and send you a login and password for the exhibitor tools.
What are the exhibit floor hours?
Wednesday, August 6, 2025
Registration Open: 7:30 a.m. to 5 p.m.
EXPO Exhibit Hall Open: 9 a.m. to 5 p.m.
Welcome Reception: 3-5 p.m.
Thursday, August 7, 2025
Registration Open: 7:30 a.m. to 5 p.m.
EXPO Exhibit Hall Open: 9 a.m. to 5 p.m.
Friday, August 8, 2025
Registration Open: 7:30 a.m. to 1 p.m.
EXPO Exhibit Hall Open: 9 a.m. to 1 p.m.
How many exhibitors' badges do I get?
Each exhibitor is given two (2) complimentary exhibitor badges for the first 100 square feet of exhibit space under contract plus one (1) exhibitor badge for each additional 100 square feet.
Are exhibitor badges mailed?
No. Exhibitor badges will be available onsite at the registration area.
What happens after I use all my free exhibitor badges?
Each exhibitor is given two (2) complimentary exhibitor badges for the first 100 square feet of exhibit space under contract plus one (1) exhibitor badge for each additional 100 square feet.
How do I get listed in the Official Exhibit Program?
You will be given a login and password, which will allow you to go to your booth management port to add or update your Official Exhibit Guide listing(s). Each exhibitor can be listed under a maximum of eight different product categories. For listing(s) submitted after the deadline, your company name will be listed as it appears on your application/contract for exhibit space and only in the alphabetical section of the Official EXPO Program, not under any product categories.
When will I get my Exhibitor Service Kit?
The Exhibitor Service Kit is now live in your exhibitor dashboard.
Can I hang or attach booth equipment, signs, lighting, etc. from the Convention Center ceiling?
Hanging or attaching signs, exhibitry, or lighting to any part of the facility is strictly limited to island and peninsula-type booths that have a single booth square footage of 400 square feet or greater.
Furthermore, the lowest point of any item hung from the facility by a qualifying booth must not fall between 4 and 9 feet from the floor, and any sign hung in a peninsula-type booth must also maintain a minimum 10 ft. offset from the shared common wall.
All in-line booths and all booths less than 400 square feet are prohibited from attaching or hanging anything whatsoever to any part of the facility.
What equipment is required for my booth?
All exhibitors are required to have some form of floor covering. Carpet is available through the Exhibitor Service Kit. In addition, if you are in a peninsula space, your back wall must be a minimum of 8 feet high and must go from aisle to aisle. If you are in an in-line booth, you will be provided with pipe and drape 8 feet high on the back and 3 feet high on the sides.
What is the Online Exhibitor Directory?
The online exhibitor directory is the electronic search system used on the SFPAEXPO.com website that helps attendees locate your company and product information. You can customize your online listing with your logo, company description, product categories, and much more.
Your listing will be included in the online search systems where visitors can browse your virtual booth 24 hours a day, every day of the year. The online exhibitor directory is a web-based database that allows builders to search for exhibitors by product category, keyword, company name, etc.
I have an online listing. How do I log in?
An email confirmation is sent when you are assigned a booth that includes your username and password information. Simply click here and enter your username and password into the appropriate fields. Once you are logged in, follow the steps to update your profile. Please contact [email protected] if you did not get the email or forgot your login information.
I lost my password to the Exhibitor Tools. What do I do?
Don't worry! Simply click the "forgot username or password" link or contact us at (504) 443-4464 or [email protected]. Our staff will be happy to assist you.
I inputted all the required information for my online listing. What happens now?
EXPO Show Management will review your online listing to ensure it follows our rules and contains all the necessary information to make it work correctly.
Someone is trying to sell me attendee contact data. Can I trust them?
EXPO exhibitors are frequently targeted by companies no associated with SFPA and Forest Products EXPO, offering attendee lists, booth enhancements, and other services from the “Forest Products Machinery & Equipment Exposition” and/or other variations on the EXPO or SFPA name or logo. Please be aware that these companies have nothing to do with EXPO or SFPA.
Solicitations from unofficial vendors are often the result of obtaining public information available on the internet.
The Southern Forest Products Association only shares exhibitor and attendee information, as needed, with our official partners to produce the Forest Products Machinery & Equipment EXPO. Those official vendors include:
- GES
- MCI
- Map Your Show
- The Music City Center
SFPA nor its official EXPO partners listed above do not sell or share your information. That’s why we work with these partners to keep all data behind password-protected sites. SFPA does, however, provide a post-EXPO report of attendees and their contact information to exhibitors who are SFPA members to allow for follow-ups, as necessary.
The attendee contact is only issued to official EXPO partners, as needed, and a post-EXPO report of attendees and their contact information is sent to exhibitors who are SFPA members to allow for follow-ups, as necessary.
The only legitimate emails you will receive come from SFPA, MCI, GES, Map Your Show, or the Music City Center.
Housing and Registration
When can I begin making hotel reservations?
Housing is now open and can be secured in the official EXPO hotel block by clicking here.
Can I book outside the official EXPO hotel block?
The official – and only – Forest Products EXPO contracted hotels and ensuing rates, which are contracted by SFPA, must be booked directly through SFPAexpo.com/hotels.
However, there are many companies that try to present themselves as being an official part of the Forest Products Machinery & Equipment EXPO. They are NOT. They frequently offer attractive prices for familiar hotels but be aware: these offers are usually untrue.
Several housing agencies, including fraudulent companies, typically present themselves as official booking agencies for Forest Products EXPO each year, contacting exhibitors and attendees to make hotel reservations using their services.
Reservations made through any other agency cannot be guaranteed by SFPA or the Forest Products EXPO. Use only the links at SFPAexpo.com/hotels to safely secure your hotel reservation within the approved Forest Products EXPO block.
When does attendee registration open?
Registration is now open, and you can register by clicking here.
On the Show Floor
Are children allowed to attend?
Yes, children under 18 must be accompanied and supervised by an adult at all times when in the exhibit areas. Registration for children is complimentary and must be done on-site. All children except infants in backpacks or slings must be registered and badged to be admitted to the exhibit areas.
CHILDREN UNDER 18 ARE NOT PERMITTED ON THE SHOW FLOOR DURING SETUP AND TEARDOWN.
Is the Music City Center ADA compliant?
Yes. The Music City Center provides reasonable accommodations for disabilities, alternative formats, and LEP assistance as needed. SFPA, which hosts the Forest Products Machinery & Equipment EXPO, is an equal opportunity employer and provider.